Back Office Manager

GLOBAL RECRUITMENT & HR SPECIALISTS ACROSS THE PLASTICS, PACKAGING, PETROCHEMICALS, CHEMICALS, ENERGY AND RECYCLING SECTORS SINCE 1975

Back Office Manager, Humble Texas.

Job ref: JH/61935

Salary/Benefits: Attractive based upon experience

The role:

A fantastic opportunity to join a family owned international and long-established supplier of plastics conversion and packaging equipment has arisen.

The role will closely support a Site Manager, the chosen candidate will be responsible for multiple activities across administration, finance, HR and sales support. Guidance on all matters will be provided by the Site Manager and from colleagues at the European HQ.

Responsibilities & Key Tasks:

· Overseeing the daily operations of the office in particular finance, sales support, human resources (this will develop), administration and matters concerning local purchasing, and general office management issues.
· Communicating with departments, local management and with the CFO of the mother company in Italy.
· Completing clerical and administrative tasks for the office.
· Managing and coordinating relationships with local suppliers/consultants such as chartered accountants, payroll experts, etc.
· Developing, reviewing, and improving administrative systems, policies, and procedures.
· Coordinating the flow of information (finances reporting, monthly reports, budgeting, cash flow, banks) to the mother company.
· Maintaining office documentation, employee records, benefits, and work hours.
· Managing supplies, equipment, bills, and errands.
· Responding to requests and questions about office operations.
· Assisting local service team for administrational tasks and ensuring data is captured on central database.
· Offering help to customers as necessary, with guidance from Site Manager.
· Assist with purchasing – consumables, key items required by colleagues.
· Support matters required by local authorities, governmental departments etc.
· Assist trade exhibitions and other promotional activities as necessary – from a local perspective.

Competencies and Skills:

· Minimum 5 years of experience in office management and/or key administrative position.
· Finance/Accounting/Administration/Business Bachelor’s Degree or equivalent.
· Experience with QuickBooks International Finance reporting.
· Excellent English required; Italian would be a plus.
· Ability to learn on the job and adapt to changes.
· Excellent administration skills and adept at managing systems / procedures.
· Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
· An excellent organiser who works well with others.
· A can-do attitude and always available to assist both colleagues and customers.
· Familiar with importing goods and associated processes, documentation etc.

For reasons of better legibility, the simultaneous use of the language forms male, female and diverse (f/m/d) is avoided. All personal designations apply equally to all genders.
For EU roles, candidates must be eligible to work and live in the European Union. Proof of eligibility will be required with your application.

To apply please contact Jason Hutchison
Jason.hutchison@listgrove.com
0044 (0) 1789 207070

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